Privacy Policy

Pixiu Marketing with Org nr. 9309136779), in this policy referred to as PM. Privacy Policy Updated 2023-03-26. This privacy policy is designed to ensure that PM handles personal data of its employees, candidates, customers (current and potential), suppliers, and other stakeholders in a safe and transparent manner, and that this is done in accordance with the principles of the General Data Protection Regulation (GDPR).

This policy describes the overall principles that apply to the processing of personal data within PM. In the policy, you can find information about what information about you PM processes, for what purposes, what is the legal basis for the processing, how long the data is stored, and your rights.

Some key terms

Data controller

The legal person who alone or jointly with others determines the purposes and means of the processing of personal data.

Data processor

The person who processes personal data on behalf of the data controller.

Personal data
Personal data means any information relating to an identified or identifiable natural person; an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

Processing of personal data
Any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

Legal basis
In order for PM to store and process personal data of various individuals, there must be a legal basis for this. The following four legal bases under GDPR are primarily relevant to our business:

Contract You or the organization you represent have entered into or will enter into an agreement with us. We may process your personal data to fulfill the conditions of the agreement.
Consent As an individual, you have given us your permission to handle your personal data for certain purposes that you have been clearly informed about. You can withdraw your consent at any time, and then we must stop the current processing of personal data.
Legal obligation As a company, we must handle your personal data in order to comply with laws and regulations.
Legitimate interest PM may process personal data without the consent of the data subject if the data controller's interests outweigh those of the data subject, and if the processing is necessary for the relevant purpose. The central point is that the risk of violating the individual's personal integrity is very small.

PM processes personal data for various groups of stakeholders. The following describes which groups' personal data is processed, why we handle this information, and the legal basis for this.

Candidates

In order to deliver PM's services within recruitment, consultancy, coaching, etc., we use a third-party supplier and process personal data for individuals who have consented to be stored. Personal data for candidates who apply for employment locally at PM is also processed in this system.

On the platform, information is provided about this Integration Policy and consent to our processing of the individual's personal data is obtained in connection with registration. This consent constitutes the legal basis for our processing of personal data in this category. Even individuals who register their profile with us without it being in connection with a specific recruitment or consultancy assignment are considered candidates after registration, and no longer potential candidates as described below.

Personal data we may collect

Name
Address and other contact information
Job title and academic title
CV or other resume
Competence-based suitability for position that has been identified in other contact with potential candidate through interview, email and phone contact.
Coordination number, personal identity number, international ID number. Final candidate's identity may need to be verified. Photograph

Your rights

You always have the right to access the personal information that we process about you, and request correction of such information if necessary.

Potential candidates

In order to be able to contact you as a potential candidate regarding relevant career opportunities and other relevant communication, PM collects personal data through its own networks and external searches with third parties and manages them in PMs candidate system. The legal basis on which the processing of this personal data is based is PM's balancing of interests in being able to search for suitable individuals as potential candidates for what PM considers to be relevant recruitment and/or consultant hiring processes, as well as being able to contact and convey future career opportunities to you.

Name
Address and other contact information
Job title and academic title
CV or other resume
Competence-based suitability for position that has been identified in other contact with potential candidate through interview, email and phone contact.
Coordination number, personal identity number, international ID number. Final candidate's identity may need to be verified. Photograph

Your rights

You always have the right to access the personal information that we process about you, and request correction of such information if necessary.

Customers and potential customers

In order for PM to maintain and develop its business relationships and develop its services and new business relationships, the company collects personal data for potential contact persons through its own network, public registers, websites or other third parties. The processing of this personal data is based either on the legal basis Agreement for personal data related to customers with whom PM has an ongoing collaboration regulated in an agreement, or on PM's balancing of interests in being able to establish and develop business relationships, as well as being able to develop its services, products and systems. Agreement or balancing of interests thus constitutes the legal basis for the processing of personal data in this category.

According to PM's email policy, a link to our Privacy Policy is included in every email to a new potential customer/partner so that the registered person can obtain necessary information about the processing of personal data.

Clients

The personal data we process regarding our suppliers are those we need to maintain our professional relationship. This may include personal data regarding customer contacts, support functions, service personnel, finance department or other key individuals. The legal basis for processing personal data in this category is Agreement.

Personal data we may collect:
Name
Contact information
Job title
Other personal data you have shared with us in our communication

Other

This group includes individuals who cannot be categorized within any of the above groups. This may include individuals (such as salespeople) from other organizations who are not yet suppliers, individuals in professional networks, media contacts, reference persons, etc.

Personal data we may collect:
Name
Contact information
Job title
Other personal data you have shared with us in our communication.

Legal basis

The legal basis for processing personal data for this group varies depending on the reason for our contact. As a starting point, we use the company's balancing of interests as the legal basis. When we note that an individual's personal data processing falls within one of the other groups, the legal basis also changes according to what applies to the new group.

Data processor

In the event that PM is a data processor for an external organization, the processing of personal data shall be carried out in accordance with this policy, unless otherwise specified in a data processing agreement between PM and the data controller.

In PM's role as a provider of recruitment services, we are usually data controllers and the processing of personal data shall be in accordance with this policy. In cases where we handle individual stages in a customer's recruitment process, the customer is to be considered the data controller and PM is the data processor. This is important because as a processor, we cannot use the personal data for any purpose other than the current assignment.

In cases where we share personal data with third-party providers to perform services on our behalf (e.g. payroll and accounting services), these third-party providers are data processors and as such, cannot use your personal data for any purpose other than the service they provide to PM, which is regulated in the agreement.

Correction and deletion of personal data

All personal data we process shall be factually correct and up-to-date for the purpose for which they are processed. Personal data that is incorrect or irrelevant shall be corrected or deleted. You have the right to request that we correct incorrect information and delete information that is no longer necessary for the purpose for which it was collected, provided that there are no legal requirements for the data to continue to be processed.

As the data controller, PM has an obligation to provide a so-called register extract that includes information about the personal data we process about you. You have the right to confirm whether we process personal data about you and, if so, to access this personal data.

Data Controller

Pixiu (Pixiu Marketing 930913-6779, Bjoernflokevaagen, 162 45 Stockholm) is the data controller for the processing of your personal data. If you have any questions regarding the processing of your personal data, please email contact@pixiu.se. This privacy policy may be adjusted in the future, and we therefore recommend that you regularly read our terms and conditions.

Contact Information for Pixiu Marketing Org. 930913-6779)

If you want to contact TT to ask questions about our privacy policy, request extracts, or request changes or deletions of your personal data, please contact us at contact@pixiu.se. Please also contact us if you have reason to suspect that your personal data has been disclosed to unauthorized third parties.

Supervisory Authority

The Swedish Data Protection Authority is the supervisory authority for personal data processing and data protection in Sweden. If you believe that In PM has failed in the processing of personal data, you can report this to them.

Contact information for the Swedish Data Protection Authority:
Phone: 08-6576100
Email: datainspektionen@datainspektionen.se
Datainspektionen Box 8114 104 20 Stockholm

Cookies

We use cookies to improve your experience with us. We use cookies on Pixiu Marketing and when you register your profile with us.
Please also see our Privacy Policy with regards to the use of your personal data.

What are cookies?
Cookies are small text files consisting of letters and numbers. These are sent from PM’s web server and stored on your device as described below. We use several types of cookies:

• Session cookies are temporary cookie files that expire when you close your browser or app.
• Persistent cookies are cookie files that remain until you erase them or they expire.

Why do we use cookies?
The cookies we use typically enhance our services towards you. Some of our services actually need cookies to work, others simply make our services all the more smoooth for you. In general, we categorise our cookies and their usage as follows:

• Core functionality cookies are absolutely necessary to offer our basic services, for example register your profile. Our services would not work without these cookies.

• Optimisation cookies provide high-level analytical information on your use of our services. They permit us to continuously refine our products and as such are also necessary. Our products would not be as smoooth without these cookies.

• Preference cookies, which allow us to store preferences, such as your log-in credentials. These cookies are necessary, as making your experience with us as smoooth as possible is a core part of our service.

• Security related cookies keep our services and your data safe and secure, such as by helping us detect fraud and guarding your data. Since this is an essential aspect of our services, these cookies are necessary.

How can you control the use of cookies?
Your browser or device will typically offer settings regarding the use and scope of cookies. Please see your browser’s or device’s reference information to learn how to adjust your settings. For example, you may be able to block all cookies, accept only first-party cookies, or delete all cookies upon exiting your browser.
Please be aware that some services we offer will not work if you block or delete cookies.

Contact
Please contact us at contact@pixiu.se if you have any questions regarding our cookie or privacy policies.